Website Terms of Use, Privacy & Cookie Policy
Last updated: 26/03/2026
Welcome to The Old Vicarage website. This page outlines how our website is used, how we collect and protect your data, and how cookies operate across the site. By using this website, you agree to the terms set out below.
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## 1. About Us
This website is operated by The Old Vicarage Boutique Hotel (“we”, “us”, “our”).
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## 2. Use of This Website
This website is intended to provide information about our venue, weddings, private hire and events.
You agree to use this website only for lawful purposes and in a way that does not:
- Infringe the rights of others
- Restrict or inhibit anyone else’s use of the website
- Attempt to gain unauthorised access to our systems
We may update, change or remove content at any time without notice.
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## 3. Intellectual Property
All content on this website — including text, imagery, branding and design — is owned by or licensed to The Old Vicarage.
You may not reproduce, distribute or use any content without prior written consent.
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## 4. Event Bookings & Ticket Sales
From time to time, we offer tickets to events hosted at The Old Vicarage.
- All ticket purchases are subject to availability
- Tickets are non-refundable unless otherwise stated
- We reserve the right to amend or cancel events where necessary
- In the unlikely event of cancellation by us, a refund or transfer will be offered
Additional terms may apply to specific events and will be provided at the time of booking.
---
## 5. Enquiries, Brochures & Appointments
When you submit an enquiry, request a brochure, or book an appointment, we collect personal information such as your name, email address and (where relevant) phone number.
We use this information to:
- Respond to your enquiry
- Provide requested information
- Manage appointments and bookings
---
## 6. Mailing List & Marketing Communications
If you choose to join our mailing list, we will use your email address to send occasional updates, inspiration and event invitations.
- You can unsubscribe at any time via the link in our emails
- We will never sell or share your data with third parties for marketing purposes
Our marketing communications comply with the Privacy and Electronic Communications Regulations (PECR).
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## 7. Data Protection & Privacy
We are committed to protecting your personal data in line with UK data protection law, including the UK GDPR and Data Protection Act 2018.
### What We Collect
We may collect and process:
- Contact details (name, email, phone number)
- Event or booking preferences
- Website usage data (via cookies)
### How We Use Your Data
We process your data under the following lawful bases:
- Consent (e.g. mailing list sign-up)
- Legitimate interest (e.g. responding to enquiries)
- Contractual necessity (e.g. event bookings)
### Data Storage
Your data is stored securely and only retained for as long as necessary.
### Your Rights
You have the right to:
- Request access to your personal data
- Request correction or deletion
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner's Office
To exercise your rights, please contact us at: [Insert Email Address]
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## 8. Cookies
### What Are Cookies
Cookies are small text files stored on your device when you visit a website. They help improve your experience and allow us to understand how the site is used.
### Types of Cookies We Use
Strictly Necessary Cookies
Essential for the website to function properly. These cannot be disabled.
Performance & Analytics Cookies
Help us understand how visitors interact with the site (for example, via tools such as Google Analytics).
Functional Cookies
Remember your preferences and improve your experience.
Marketing Cookies
May be used (with your consent) to show relevant content or advertisements, such as via Meta Pixel.
### How We Use Cookies
We use cookies to:
- Ensure the website functions correctly
- Improve performance and usability
- Understand visitor behaviour
- Support marketing activity (where consent is given)
### Managing Your Preferences
When you first visit our website, you will be asked to accept or manage your cookie preferences.
You can:
- Accept all cookies
- Reject non-essential cookies
- Customise your preferences
You can also manage cookies through your browser settings at any time.
### Third-Party Cookies
Some cookies may be set by third-party services (such as analytics or booking platforms). These providers have their own privacy policies.
---
## 9. Third-Party Links
This website may include links to third-party websites. We are not responsible for their content or privacy practices.
---
## 10. Liability
While we aim to ensure all information is accurate and up to date, we do not guarantee completeness or accuracy.
We are not liable for:
- Any loss arising from use of this website
- Temporary unavailability of the site
---
## 11. Changes to These Terms
We may update these terms from time to time. Please check this page periodically.
---
## 12. Governing Law
These terms are governed by the laws of England and Wales.
---
## 13. Contact
If you have any questions about these terms or how your data is handled, please contact:
The Old Vicarage, Westhorpe, Southwell, Nottinghamshire, NG25 0NB
reservations@vicarageboutiquehotel.co.uk
---
Welcome to The Old Vicarage website. This page outlines how our website is used, how we collect and protect your data, and how cookies operate across the site. By using this website, you agree to the terms set out below.
---
## 1. About Us
This website is operated by The Old Vicarage Boutique Hotel (“we”, “us”, “our”).
---
## 2. Use of This Website
This website is intended to provide information about our venue, weddings, private hire and events.
You agree to use this website only for lawful purposes and in a way that does not:
- Infringe the rights of others
- Restrict or inhibit anyone else’s use of the website
- Attempt to gain unauthorised access to our systems
We may update, change or remove content at any time without notice.
---
## 3. Intellectual Property
All content on this website — including text, imagery, branding and design — is owned by or licensed to The Old Vicarage.
You may not reproduce, distribute or use any content without prior written consent.
---
## 4. Event Bookings & Ticket Sales
From time to time, we offer tickets to events hosted at The Old Vicarage.
- All ticket purchases are subject to availability
- Tickets are non-refundable unless otherwise stated
- We reserve the right to amend or cancel events where necessary
- In the unlikely event of cancellation by us, a refund or transfer will be offered
Additional terms may apply to specific events and will be provided at the time of booking.
---
## 5. Enquiries, Brochures & Appointments
When you submit an enquiry, request a brochure, or book an appointment, we collect personal information such as your name, email address and (where relevant) phone number.
We use this information to:
- Respond to your enquiry
- Provide requested information
- Manage appointments and bookings
---
## 6. Mailing List & Marketing Communications
If you choose to join our mailing list, we will use your email address to send occasional updates, inspiration and event invitations.
- You can unsubscribe at any time via the link in our emails
- We will never sell or share your data with third parties for marketing purposes
Our marketing communications comply with the Privacy and Electronic Communications Regulations (PECR).
---
## 7. Data Protection & Privacy
We are committed to protecting your personal data in line with UK data protection law, including the UK GDPR and Data Protection Act 2018.
### What We Collect
We may collect and process:
- Contact details (name, email, phone number)
- Event or booking preferences
- Website usage data (via cookies)
### How We Use Your Data
We process your data under the following lawful bases:
- Consent (e.g. mailing list sign-up)
- Legitimate interest (e.g. responding to enquiries)
- Contractual necessity (e.g. event bookings)
### Data Storage
Your data is stored securely and only retained for as long as necessary.
### Your Rights
You have the right to:
- Request access to your personal data
- Request correction or deletion
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner's Office
To exercise your rights, please contact us at: [Insert Email Address]
---
## 8. Cookies
### What Are Cookies
Cookies are small text files stored on your device when you visit a website. They help improve your experience and allow us to understand how the site is used.
### Types of Cookies We Use
Strictly Necessary Cookies
Essential for the website to function properly. These cannot be disabled.
Performance & Analytics Cookies
Help us understand how visitors interact with the site (for example, via tools such as Google Analytics).
Functional Cookies
Remember your preferences and improve your experience.
Marketing Cookies
May be used (with your consent) to show relevant content or advertisements, such as via Meta Pixel.
### How We Use Cookies
We use cookies to:
- Ensure the website functions correctly
- Improve performance and usability
- Understand visitor behaviour
- Support marketing activity (where consent is given)
### Managing Your Preferences
When you first visit our website, you will be asked to accept or manage your cookie preferences.
You can:
- Accept all cookies
- Reject non-essential cookies
- Customise your preferences
You can also manage cookies through your browser settings at any time.
### Third-Party Cookies
Some cookies may be set by third-party services (such as analytics or booking platforms). These providers have their own privacy policies.
---
## 9. Third-Party Links
This website may include links to third-party websites. We are not responsible for their content or privacy practices.
---
## 10. Liability
While we aim to ensure all information is accurate and up to date, we do not guarantee completeness or accuracy.
We are not liable for:
- Any loss arising from use of this website
- Temporary unavailability of the site
---
## 11. Changes to These Terms
We may update these terms from time to time. Please check this page periodically.
---
## 12. Governing Law
These terms are governed by the laws of England and Wales.
---
## 13. Contact
If you have any questions about these terms or how your data is handled, please contact:
The Old Vicarage, Westhorpe, Southwell, Nottinghamshire, NG25 0NB
reservations@vicarageboutiquehotel.co.uk
---